Billing Assistant

At Gillespie & Powers, we aren't just a company - we're a tight-knit, family-owned business united by a common drive for success and growth. With a legacy of over 80 years in our industry, we've maintained our status as a trusted leader while continually expanding our presence and influence. Our unwavering dedication to quality, innovation, and customer satisfaction has always been the bedrock of our achievements.

Currently, we are in search of an exceptional and driven Billing Specialist to join our dynamic team. As a Billing Specialist at Gillespie & Powers, you'll play a pivotal role in advancing our company's mission and leading our team to greater achievements. If you're on the lookout for a thrilling and challenging opportunity where your skills and experience can have a profound impact, then this role is the ideal fit for you.

Job Responsibilities

• Create invoices.
• Understanding contract terms and timing for invoice generation.
• Creating invoices under both fixed fee or time and material contracts.
• Assisting in the collections process as the first line of resolution.
• Field questions from customers related to invoicing.
• Establishing a strong relationship with operations and customers.
• Updating customer files with contact information.
• Transition customers from checks to ACH for payment of invoices
• Assist in special projects as assigned.
• Responsible for customer invoicing and credit memo creation.

• Handle all collections.
• Maintain customer contact records.
• Set up and maintain customer portals.
• Assist with month end tasks.
• Count petty cash.
• Handle company owned equipment charges.
• Handle sales tax log.
• Coordinate with internal stakeholders to ensure that invoicing is supported by either a contractual arrangement, a purchase order, or both.
• Research and follow up on billing questions from both clients and sales reps.
• Assist with data entry special projects and other administrative duties, as assigned.

Qualifications and Skills:

• Must possess good problem-solving and critical thinking skills.
• Strong and professional communication, including writing, speaking and active listening.
• Great customer service skills, including interpersonal conversation.
• In-depth knowledge of industry best practices.
• Basic math, bookkeeping and accounting skills.
• Organization, time management and prioritization abilities.
• Effective computer skills to input to use bookkeeping and account management software in a timely and efficient manner.

Education and Experience

• 2-5 Years in billing experience or recent college graduate.
• Proficient in Basic Microsoft Suite included Word and intermediate Excel skills.

Benefits:

• Company paid Medical for entire family
• Dental
• Company paid Vision for employee
• Company paid Long Term Disability
• Company paid Short Term Disability
• 401K

Current Openings for Billing Assistant Jobs at Gillespie & Powers